Executive Assistant at Fowgate LLC

About the Role

We are looking for an Executive Assistant to perform a variety of administrative tasks and support senior-level managers. You will act as a key point of contact among executives, employees, clients, and external partners, ensuring smooth operations and efficient communication.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Key Responsibilities

• Act as the point of contact among executives, employees, clients, and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives' calendars and set up meetings
• Make travel and accommodation arrangements
• Track daily expenses and prepare weekly, monthly, or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by maintaining office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

Requirements and Skills

• Work experience as an Executive Assistant, Personal Assistant, or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office applications and tools (e.g., e-calendars and copy machines)
• Excellent verbal and written communication skills
• Discretion and confidentiality
• Ability to work independently and act without guidance