Executive Assistant at ConSol Limited

About the Role

We are seeking a qualified Executive Assistant to provide comprehensive support to the Executive Director. In this role, you will be the backbone of executive operations, managing critical administrative functions and serving as a key communication link across the organization.

Key Responsibilities

• Provide executive and administrative support to the Executive Director, including calendar management, correspondence, travel arrangements, and meeting preparation
• Handle accounting functions such as expense reports, petty cash reconciliation, bookkeeping, and budget tracking
• Act as a communication link between the Executive Director, management team, and external stakeholders, ensuring smooth information flow
• Manage confidential and sensitive matters with discretion while ensuring timely follow-up on key issues and priorities
• Coordinate special projects, monitor deliverables, and support organizational initiatives for effective operations
• Safeguard company information and ensure the Executive Director's commitments are met efficiently and professionally

Required Qualifications

• 2–4 years of relevant work experience
• Ability to work flexible hours to support the Executive Director's demanding schedule and meet project deadlines

Key Competencies

• Strong organizational skills with ability to prioritize multiple competing tasks seamlessly and with excellent attention to detail
• Ability to maintain confidentiality and manage sensitive data and information
• Excellent interpersonal skills and ability to build relationships with stakeholders, including colleagues, administrative staff, customers, and external partners
• Ability to perform consistently in a fast-paced, highly dynamic environment and meet deadlines
• Proactive approach to problem-solving with strong decision-making skills
• High level of resourcefulness with ability to work effectively independently and with minimal direction
• High level of ethics, integrity, and reliability
• Can-do attitude and forward-thinking mindset
• Excellent written and verbal communication skills