Executive Assistant  at Arion Energy Services

About the Role

We are seeking a dynamic Executive Assistant to join our growing team. You will provide high-level administrative support to the Managing Director, ensuring the smooth operation of the executive office while serving as a key liaison across all organizational levels.

Key Responsibilities

• Oversee the smooth operation of the MD office
• Act as the primary liaison among executives, employees, clients, and external partners, effectively coordinating emails and phone communications to streamline information flow
• Schedule and arrange meetings, conferences, and business events
• Prepare necessary reports, presentations, and documents
• Serve as a representative of the MD in internal and external engagements as needed
• Organize all travel arrangements for the MD
• Prepare and monitor the budget for the MD office
• Participate in and oversee projects in collaboration with other departments as directed by the MD
• Maintain strict confidentiality regarding all sensitive information
• Undertake additional responsibilities as assigned by the Managing Director

Required Qualifications

• Bachelor's degree in Business Administration or a related field (preferred)
• Minimum 5 years of experience as an Executive Assistant or in a relevant administrative role providing high-level support to Senior Executives or Management Teams
• Knowledge and understanding of the oil and gas industry in Nigeria
• Strong organizational and time management skills
• Excellent verbal and written communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
• Strong problem-solving skills and attention to detail
• Discretion and the ability to handle confidential information with integrity