Executive Assistant / Account Officer

About the Role

An established company is recruiting for an Executive Assistant and Account Officer to provide comprehensive support across executive operations, retail management, and financial administration.

Key Responsibilities

Executive & Retail Operations Support

• Manage executive schedules, meetings, and retail operations follow-ups
• Handle official correspondence with suppliers, distributors, banks, and service providers
• Prepare management reports related to store performance, sales, and expenses
• Coordinate communication between management, store managers, and vendors
• Maintain confidential records for pricing, supplier agreements, and internal reports
• Support planning and execution of retail operations and promotions

Accounting, Finance & Compliance (Retail-Focused)

• Record daily store sales, expenses, transfers, and cash movements
• Reconcile POS sales reports with cash, bank deposits, and transfers
• Manage petty cash and monitor daily cash flow across retail operations
• Prepare weekly and monthly sales, expense, and profit summaries
• Process supplier invoices, delivery notes, and payment schedules
• Track stock-related financial records in collaboration with store managers
• Support inventory valuation, stock reconciliation, and loss control reporting
• Monitor operating expenses and support budgeting and cost control
• Ensure proper documentation, approvals, and filing of all financial transactions
• Maintain compliance with internal controls, tax requirements, and retail regulations
• Liaise with external accountants, auditors, and regulatory bodies as required

Requirements

• Bachelor's Degree in a related field
• Minimum of 2 years of relevant experience