Executive Assistant

Our client is seeking an experienced Executive Assistant to provides high‑level administrative, strategic, and operational support to the Lead Consultant/Managing Director of a training and capacity‑building consultancy. This role requires exceptional organizational skills, strong communication abilities, and the capacity to manage multiple priorities in a fast‑paced, client‑focused environment. The ideal candidate is proactive, tech‑savvy, detail‑oriented, and able to anticipate needs before they arise.  Key Responsibilities:

• Prepare, edit, and format documents, reports, proposals, and presentations using Microsoft PowerPoint, Word, and Excel.

• Maintain digital and physical filing systems for easy retrieval of information.

• Manage email correspondence, calendars, and task lists.

• Assist the Managing Director with planning, prioritization, and execution of strategic initiatives. 

• Conduct background research, compile briefing notes, and prepare summaries to support decision‑making. 

• Track progress on key projects and follow up on action items.

• Serve as the primary point of contact between the Managing Director and clients, partners, facilitators, and internal teams. 

• Draft professional emails, letters, and communication materials. 

• Coordinate information flow and ensure timely responses to inquiries.

• Schedule and organize meetings, workshops, and training sessions. 

• Prepare meeting agendas, take minutes, and track follow‑up actions. 

• Arrange local and international travel, including flights, accommodation, logistics, and itineraries.

• Develop training materials, proposals, contracts, and reports. 

• Ensure accuracy, consistency, and professional formatting of all documents. 

• Maintain version control and ensure timely submission of deliverables.

• Support planning and execution of training programs, consulting projects, and client engagements. 

• Monitor timelines, deliverables, and resource allocation. 

• Liaise with facilitators, vendors, and clients to ensure smooth project delivery.

Person Specification

• A minimum of 2 years related experience as an executive assistant OR in a similar role

• Bsc/HND in business administration OR any related field

• Strong proficiency in Microsoft PowerPoint, Word, and Excel. 

• Excellent written and verbal communication skills. 

• Strong organizational and time‑management abilities. 

• Ability to work independently, handle confidential information, and manage competing priorities. 

• Experience in a training, consulting, or profe...