Executive Assistant

This position offers a great opportunity for career growth. Position Overview:

• The Executive Assistant provides high-level administrative, organizational, and operational support to the Managing Director/CEO within a confectionery / QSRorganization.

• This role requires a highly organized, discreet, and proactive professional capable of handling sensitive information, coordinating complex schedules, and supporting executive decision-making in a fast-paced, technically driven environment.

• The successful candidate will act as a trusted liaison between the executive office and internal/external stakeholders, ensuring efficiency, confidentiality, and effective communication.

Key Responsibilities: Executive & Administrative Support:

• Provide comprehensive administrative support to the Managing Director/CEO, including calendar management, meeting coordination, and travel arrangements.

• Manage correspondence, emails, reports, and documentation on behalf of the executive office.

• Prepare meeting agendas, presentations, briefing notes, and minutes, ensuring timely follow-up on action items.

Coordination & Stakeholder Management:

• Serve as a point of contact between the executive office and internal teams, clients, partners, and regulators.

• Coordinate executive engagements with clients, contractors, and industry stakeholders.

• Support the organization and coordination of board meetings, management meetings, and client engagements.

Documentation & Reporting:

• Assist in preparing executive-level reports, proposals, and presentations.

• Maintain organized records of confidential documents, contracts, and correspondence.

• Track deadlines, deliverables, and commitments related to executive decisions.

Travel, Logistics & Event Support:

• Coordinate domestic and international travel arrangements, visas, accommodation, and logistics.

• Support planning and execution of corporate events, strategy sessions, and executive meetings.

• Manage expense tracking and reimbursement related to executive activities.

Confidentiality & Office Management:

• Handle sensitive and confidential information with a high level of discretion and professionalism.

• Support office coordination and ensure smooth daily operations within the executive office.

• Anticipate executive needs and proactively address administrative or operational gaps.

Requirements: & Qualifications Education:

• Bachelor’s Degree in Business Administration, Management, Secretarial Studies, or a related discipline.

Experience:

• Minimum of 3+ years of experience as an Executive Assistant, Personal Assistant, or in a similar senior ...