Document Control Support Officer (Business Record Analyst) at Multinational Technologies Limited (MTL)
Multinational Technologies Limited (MTL)
Lagos, Nigeria
Permanent
Published 1 month ago · Expires 3 weeks from now
Job description
The Job
- To oversee the management, classification, retention, and disposal of both physical and electronic records across the organization.
- This role ensures compliance with regulatory requirements, facilitates efficient access to business records, and supports decision-making by enabling data-driven insights from records metadata.
- The analyst collaborates with all departments to ensure adherence to records management policies, implement improvement initiatives, and support digital transformation efforts related to enterprise records governance.
- Develop, implement, and maintain records management policies and procedures.
- Classify records based on retention schedules and regulatory requirements.
- Monitor the lifecycle of physical and electronic records to ensure timely archiving, retrieval, and disposition.
- Coordinate and manage records transmittal and retrieval requests to ensure timely and accurate processing.
- Liaise with departmental records coordinators to ensure consistent application of records governance.
- Ensure compliance with legal, regulatory, and internal policies regarding data and records management.
- Maintain metadata accuracy for reporting and analytics.
- Support audits, reviews, and compliance checks related to records and data retention.
- Identify process gaps and propose improvements to optimize records management practices.
- Train staff on records management procedures, systems, and compliance requirements.
- Work with IT and Information Governance teams to ensure integration of relevant ECM systems with business processes.
- Bachelor’s degree (2nd class Lower) or HND (upper credit) in Library & Information Science, Records Management, Archive Management, or a related field
- Minimum of 3–5 years of experience in records, archives, or information management.
- Experience with Enterprise Content Management (ECM) systems such as SharePoint or similar platforms.
- Familiarity with regulatory frameworks (e.g., NDPA, CAMA, NERC, BPP, DPR) is an added advantage
- Strong understanding of records lifecycle management.
- Knowledge of compliance and legal requirements for data/records retention.
- Analytical skills to evaluate metadata and generate actionable insights.
- Excellent organizational and documentation skills.
- Good communication and training abilities.
- Proficiency in MS Office Suite and ECM tools.
- Proficiency in Re...