Document Control Officer at Roadlamp Limited

Job Summary

We are expanding our dynamic team and seeking a skilled Document Control Officer to join Roadlamp Limited. You will be responsible for efficiently organizing, managing, and maintaining all documents within our organization. This role ensures accurate documentation control, version tracking, accessibility, and security throughout the complete document lifecycle—from creation and storage to retrieval and archiving.

The Document Control Officer will maintain the integrity and compliance of the company's documentation while filling and maintaining document registers in accordance with organizational policies and regulatory requirements.

Key Roles and Responsibilities

Document Management

• Ensure proper organization, filing, and retrieval of all documents (physical and digital)
• Maintain and update a document control system to manage the flow of documents
• Create, store, and categorize documents according to the organization's document management policies

Version Control

• Ensure documents are correctly versioned with the most up-to-date version accessible to authorized users
• Track revisions and changes, ensuring all relevant parties are notified when documents are updated

Compliance and Standards

• Ensure all documents adhere to internal and external standards, regulations, and compliance requirements
• Maintain comprehensive records of document history for auditing and regulatory purposes

Document Distribution

• Distribute documents to relevant stakeholders, departments, and teams in a timely manner
• Monitor and control the circulation of sensitive documents to prevent unauthorized access

Access Control

• Implement and enforce document access restrictions and controls to protect confidential and sensitive information
• Ensure proper user permissions are assigned for viewing, editing, and deleting documents

Document Archiving

• Archive old or outdated documents according to the organization's retention policies
• Ensure archived documents are stored securely and can be retrieved when needed

Audit and Reporting

• Prepare audit trails and documentation reports as required
• Support compliance verification and regulatory inspections