Contracts Engineer / Administrator at Westfield Consulting

Position Overview

This position offers a great opportunity for career growth. As a Contracts Engineer / Administrator, you will ensure that contract conditions for all projects meet clients' needs by developing, implementing, and reviewing contracts while ensuring best practices are followed across all projects.

Reporting Structure

Reports to: Contracts Manager / Project Manager or Project Director

Supervises: Junior Contract Engineers / Administrators

Job Objective

To ensure that the contract conditions for all projects meet clients' needs by developing, implementing, and reviewing contracts and ensuring that best practices are followed on any particular project, and making all updates available to all project participants.

Key Responsibilities

• Follow a thorough and systematic approach in managing contractual matters between company and contractors, and prepare commercial and contractual correspondence during contract implementation
• Maintain tracking systems for all contractual correspondence
• Produce and maintain accurate and comprehensive contract records and reports for Site Instructions, Contract Change Requests, Contract Changes (actual and foreseen), and supporting communications or documentation
• Liaise with Project Management to prepare, negotiate, and ensure execution of all Variation Orders with clients and subcontractors
• Provide commercial and contractual advice to the Project Management Team
• Assist in the preparation of all invoices to clients in accordance with contract terms and manage the process to ensure timely payments
• Attend periodic (weekly) progress meetings and ensure minutes reflect an unbiased record of discussions and issues addressed
• Review and verify Contractor's Monthly Progress Reports before issue to Client
• Assist in evaluation of Contractor's contractual claims and recommendations for financial settlement
• Assist in the settlement of the Contract Final Account
• Assist in processing insurance claims and vendor back charges with the appropriate Company department
• Support insurance-related matters concerning loss or damage