Civil Engineer, Cum Administrator at Sayed Farms Limited

Job Summary

We are seeking a proactive, detail-oriented, and highly organized Civil Engineer cum Administrator to provide both technical engineering support and administrative coordination across construction, maintenance, and facility management projects.

The role combines civil engineering functions with administrative, documentation, reporting, and coordination responsibilities, ensuring effective planning, execution, monitoring, and reporting of ongoing works. The ideal candidate will support project execution, cost tracking, documentation control, workforce administration, and utility reporting, while ensuring compliance with company standards and regulatory requirements.

Key Responsibilities

Project Coordination & Administration

• Maintain comprehensive project documentation, including contracts, permits, drawings, variation orders, and change requests
• Coordinate project schedules, meetings, and site activities for construction and maintenance teams
• Assist in preparing project proposals, tenders, bids, cost estimates, and budget reports
• Prepare and distribute project-related correspondence, progress reports, and presentations
• Monitor project timelines and deliverables; identify potential delays or risks and support corrective actions
• Send regular updates on ongoing works to management and relevant stakeholders
• Maintain organized electronic and physical filing systems for all project and administrative records

Cost Control & Financial Tracking

• Track project expenses, invoices, and contractor payments, ensuring accuracy and adherence to approved budgets
• Prepare and submit diesel consumption reports and diesel requests
• Track utility costs and submit NEPA (electricity) and generator usage reports daily
• Support budget monitoring, cost analysis, and financial reporting activities

Procurement & Materials Management

• Liaise with contractors and vendors