Assistant Manager - Admin & Facilities Management

This vacancy presents a chance to join a leading organization. Job Purpose

• Oversee administrative tasks and efficiently manage facility operations to ensure seamless functionality, including a diverse set of responsibilities aimed at maximising the performance of office facilities and meeting the needs of employees and stakeholders.

Roles and Responsibilities: Administrative Functions:

• Develop and implement administrative policies and procedures to streamline operations and enhance productivity.

• Manage office supplies, equipment, and facilities to ensure smooth day-to-day operations.

• Internal utility services management, Water Supply, diesel, Electricity, etc.

• Manage Guest Houses and arrange travel and accommodations for staff members as needed.

• Coordination of Food Vendors

• Ensure all electrical switches are off after the close of business

• Maintain constant routine checks on all furniture and fittings

• Review utility consumption and strive to minimise costs

• Plan and coordinate all installations, renovations and refurbishments

• Inspect buildings’ structures to determine the need for repairs or renovations

• Ensure all administrative procedures and processes are properly documented and maintained.

• Assist in the planning and coordination of company events, meetings, and conferences.

Facilities and Property Management:

• Conduct regular inspections to identify maintenance needs and address them promptly.

• Ensure compliance with safety and security standards in all facilities.

• Oversee the maintenance and management of company properties, including buildings, facilities, and equipment.

• Develop and implement maintenance schedules and protocols to ensure the safety, functionality, and cleanliness of facilities.

• Coordinate with external vendors and contractors for repairs, renovations, and facility upgrades.

• Manage leases, contracts, and agreements related to property and facilities.

Fleet and Operational Support:

• Maintain and manage the company's fleet of vehicles, including scheduling maintenance, repairs, and inspections.

• Coordinate vehicle assignments and ensure proper documentation and licensing as required.

• Provide operational support to various departments as needed, including logistical assistance and coordination.

• Maintain a comprehensive database for all vehicle documents

Repairs and Maintenance Function:

• Coordinate and oversee repairs and maintenance tasks for all company assets, including facilities, equipment, and vehicles.

• Develop and imp...