Administrative/Accounting Officer at D&M Data Solutions Ltd

About D&M Data Solutions Ltd

D&M Data Solutions is a growing group of small businesses in Nigeria with a bold vision to become a major player across multiple industries. We are starting our journey in the food processing sector, with plans to expand into other industries in the near future.

Position Overview

We are seeking a dedicated, organized, and proactive Administrative and Accounting Officer to support our daily operations. This dual-role position is ideal for someone capable of managing administrative tasks, basic HR functions, and financial recordkeeping in a small business environment.

Location

Sango-Ota, Ogun State, Nigeria

Key Responsibilities

Administrative Duties

• Manage office correspondence, calls, and visitor inquiries
• Schedule meetings and maintain management calendars
• Prepare official letters, reports, memos, and other business documents
• Organize and maintain both physical and digital filing systems
• Monitor office supplies and support general office logistics
• Ensure that tax filings, business permits, and certifications (e.g., NAFDAC for water, SON) are up to date
• Collaborate with the Production Manager to record daily output (e.g., loaves baked or bags of water produced)

Accounting Duties

• Record daily sales, purchases, expenses, and other financial transactions
• Match company bank statements with internal financial records for bank reconciliation
• Assist in preparing and processing staff salaries, allowances, and statutory deductions (PAYE, pension, etc.)
• Issue invoices to customers (e.g., bulk water buyers, distributors, bakery clients) and ensure timely payments
• Monitor petty cash spending and ensure accurate documentation
• Support management in preparing and monitoring operational budgets

Required Qualifications

A background in accounting is required for this position.