Administrative Officer at The Startup Place Limited

Job Summary

We are seeking a smart, organized, and presentable administrative professional to support daily operations in our real estate company. The ideal candidate will serve as the first point of contact for clients, assist with administrative tasks, and ensure smooth office operations.

Key Responsibilities

Front Desk Duties

• Greet and attend to clients, visitors, and prospective tenants professionally
• Manage phone calls, emails, and inquiries; direct to the appropriate team members
• Maintain a clean, organized, and welcoming reception area
• Track and record client visits, inquiries, and walk-ins

Administrative & Office Support

• Prepare and update client records, property files, and documentation
• Assist the sales/lettings team with scheduling inspections, meetings, and follow-ups
• Handle incoming and outgoing correspondence and documentation
• Manage office supplies and coordinate basic facility and maintenance needs
• Maintain filing systems (physical and digital)
• Draft simple letters, memos, and internal communications as required
• Support HR and management with assigned administrative tasks

Operational Support

• Assist in preparing property listings, marketing materials, and client presentations
• Follow up with clients on behalf of the team when necessary
• Maintain databases, CRM entries, and updated records of property listings
• Ensure smooth day-to-day office coordination and support

Requirements

Education & Experience

• OND, HND, or B.Sc. degree in Business Administration, Office Technology, Public Administration, or any relevant field
• 1–3 years of experience in administrative, front desk, or customer service roles (experience in real estate is an added advantage)

Skills & Competencies

• Strong communication and interpersonal skills
• Excellent customer service and client-facing skills
• Proficiency in MS Office (Word, Excel, PowerPoint)