Administrative Officer

About the Role

Frandek International Consulting is recruiting an Administrative Officer to join our team in Abuja. This is a key operational role responsible for coordinating administrative functions, procurement processes, and organizational support across the company.

Key Responsibilities

• Organize and manage schedules and calendars for staff, managers, and senior-level officers
• Coordinate preparation and submission of bids, tenders, Expressions of Interest (EOIs), and Requests for Proposals (RFPs)
• Ensure all bid documents meet submission requirements, deadlines, and compliance criteria
• Track and monitor post-bid clarifications and contract award processes
• Support procurement planning and execution in line with organizational policies
• Support the preparation of proposals and policies as necessary
• Receive and process communications through email, phone, and physical mail
• Assist in human resources activities for personnel
• Facilitate proper accounting for invoicing and filing of payments
• Coordinate with ICT to ensure functionality and maintenance of office equipment
• Prepare and maintain expense records, and file monthly VAT and tax documentation
• Prepare reports and memos according to office procedures
• Support organization of seminars, workshops, events, and organizational activities
• Schedule appointments, maintain events calendar, and send reminders
• Maintain organizational lists and databases in line with office procedures and policies
• Ensure proper record keeping and custody of company documents

Required Qualifications

• Bachelor's degree in Business Management, Administration, or related field
• Minimum 6 years of experience in an operational role as an Office Manager or Administrator
• Demonstrated experience in financial accounting and administration
• Strong knowledge of bid, tender, and procurement processes

Required Skills

• Excellent communication skills
• Initiative and creative working approach
• Strong organizational and time management abilities
• Proficiency with office software and systems