Administrative Manager

Position Overview

The Administrative Manager is responsible for overseeing daily administrative operations, ensuring organizational efficiency, and supporting overall business functionality. This role involves coordinating office procedures, supervising administrative staff, managing budgets, maintaining records, and ensuring compliance. This position offers a great opportunity for career growth.

Key Responsibilities

Administrative Oversight

• Develop and implement effective administrative systems, policies, and procedures
• Supervise and coordinate the activities of administrative staff, including receptionists, office assistants, and cleaners
• Maintain an organized and well-functioning office environment

Facility and Resource Management

• Oversee office facilities, maintenance, and repairs
• Manage office supplies inventory, procurement, and vendor relationships
• Ensure utility services (electricity, water, internet, etc.) are functional and within budget

Human Resources Support

• Support HR functions such as recruitment coordination, onboarding, leave management, and disciplinary procedures
• Maintain staff records, including attendance, disciplinary actions, and contracts

Budget and Financial Administration

• Prepare and monitor departmental budgets
• Approve expenditures within defined limits and ensure cost-effective procurement
• Reconcile administrative expenses and liaise with the accounts department on documentation

Compliance and Policy Management

• Ensure compliance with organizational policies and government regulations
• Maintain up-to-date administrative records and ensure secure filing systems
• Oversee health and safety regulations in the workplace

Communication and Coordination

• Facilitate internal communications across departments
• Prepare reports, presentations, and official correspondence as required
• Liaise with external stakeholders (vendors, government agencies, service providers)