Administrative Assistant

About JxWorx Software and Automation

We bridge the gap between digital mobile applications and physical engineering equipment. Our team works at the intersection of software development and hardware innovation.

Position Overview

We are seeking a highly organized and proactive Administrative Assistant to support our Admin Manager in keeping our office operations running smoothly. You will play a vital role in ensuring our office operations, procurement processes, and team coordination are as efficient as the tools we build.

Key Responsibilities

• General Administration: Assist the Admin Manager in daily office operations, including filing, record-keeping, and maintaining an organized digital and physical workspace
• Scheduling & Coordination: Manage calendars, coordinate internal meetings between software and hardware teams, and organize travel arrangements for field testing or client demonstrations
• Procurement Support: Assist in sourcing and tracking orders for engineering components, office supplies, and prototype materials
• Document Management: Prepare and format technical reports, project proposals, and internal memos
• Communication Hub: Act as a point of contact for vendors and service providers; manage incoming inquiries via email and phone
• Facility & Logistics: Oversee the shipping and receiving of equipment prototypes and ensure the lab/office environment meets safety and cleanliness standards
• Event Planning: Assist in organizing team-building events, workshops, and product launch celebrations

Requirements & Qualifications

• Education: High school diploma required; Associate's or Bachelor's degree preferred
• Experience: 1–2 years of experience in an administrative or office support role (experience in a tech startup is a plus)
• Tech Proficiency: Proficiency in Microsoft Office 365 or Google Workspace. Experience with project management tools (such as Jira, Trello, or Asana) is a bonus
• Organizational Skills: Exceptional time-management skills and the ability to prioritize tasks in a high-pressure environment