Administrative Assistant

Position Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in a remote position. This role offers a great opportunity for career growth. The ideal candidate has prior experience working in a law firm or legal department and is comfortable handling legal documentation, deadlines, and confidential information.

Key Responsibilities

• Prepare, format, proofread, and manage legal correspondence, briefs, contracts, and other documents
• Maintain organized electronic and cloud-based filing systems for case files, ensuring confidentiality and easy retrieval
• Professionally handle incoming calls, emails, and inquiries
• Act as a liaison between lawyers, clients, courts, and external agencies
• Schedule and coordinate meetings, hearings, and appointments across multiple time zones
• Manage calendars, travel arrangements, and expense reporting for legal staff
• Assist with billing processes, time entry, and invoice preparation using legal-specific software
• Monitor and track critical case deadlines, court dates, and filing requirements
• Ensure all administrative processes comply with legal industry standards
• Proactively manage remote administrative workflows, including digital mail sorting, onboarding of new clients and matters, and maintaining virtual office supplies and resources
• Accurately transcribe legal dictations, recorded meetings, and client consultations
• Produce clear, well-structured minutes and summaries for internal and external use, ensuring no loss of critical detail
• Identify opportunities to streamline administrative workflows and improve efficiency
• Support the implementation of new digital tools, templates, and filing protocols
• Assist in training junior staff or interns on firm procedures

Requirements

• Bachelor's Degree in Law with First Class or Second Class Upper Division
• At least 2+ years of proven experience working in an administrative capacity within a law firm