Administration / Fleet Support at Coollink.ng

Job Summary

The Administrative Officer (Fleet Support) plays a key role in ensuring the smooth and efficient operations of the Fleet Department. This is primarily an administrative role requiring strong organizational skills, excellent documentation habits, and consistent follow-up. The ideal candidate is detail-oriented, structured, and capable of managing multiple administrative tasks while maintaining professionalism and efficiency.

Key Responsibilities

• Maintain comprehensive and up-to-date records of all company vehicles including insurance, licenses, maintenance logs, and other compliance documents
• Provide administrative support to the Head of Fleet by tracking maintenance schedules, vehicle performance, and associated operational costs
• Coordinate communications between drivers, the Accounts team, management, and other departments to ensure smooth fleet operations
• Track and update data on vehicle movement, fuel consumption, repairs, and servicing activities
• Ensure timely renewal of vehicle documents and full compliance with regulatory requirements
• Prepare periodic fleet and administrative reports, summaries, and documentation for management review
• Maintain an organized digital and physical filing system while ensuring data accuracy and confidentiality
• Perform general administrative duties to support departmental efficiency and smooth operations

Required Qualifications

• HND or B.Sc. in Business Administration, Office Management, Logistics, or a related field
• 2–3 years of strong administrative experience
• Proficiency in Microsoft Excel, Microsoft Word, and Outlook (mandatory)
• Familiarity with digital record management systems

Preferred Qualifications

• Experience within fleet, logistics, or operations