Admin Officer / Social Media Manager at HR-EX Consulting

Job Summary

An established company is seeking an Admin Officer & Social Media Manager to serve as the first point of contact for visitors and clients, ensuring a warm, professional, and efficient reception experience. The role combines administrative support to the Executive Assistant to the MD/Admin Manager with social media management to enhance the company's online presence. The ideal candidate must be versatile, well-spoken, organized, and creative, with a strong background in administration and communication.

Key Responsibilities

Reception & Client Relations

• Receive and welcome visitors, clients, and vendors in a professional and courteous manner
• Maintain a clean, organized, and presentable reception area at all times
• Manage incoming calls, emails, and correspondence, ensuring prompt redirection or follow-up
• Keep accurate records of visitor logs and deliveries

Administrative Support

• Provide comprehensive administrative support to the EA to the MD and Admin Manager
• Relieve the EA in her absence by coordinating the MD's calendar, meetings, appointments, and travel arrangements
• Prepare and organize documents, reports, memos, and presentations as required
• Assist in organizing company events, meetings, and internal activities
• Support general office operations including filing, photocopying, scheduling, and documentation

Office Management

• Monitor and maintain inventory of office supplies, stationery, and work tools
• Liaise with vendors and service providers to ensure timely supply and maintenance of office equipment
• Ensure proper functionality of front-desk work tools and escalate issues promptly
• Support facility-related tasks such as coordinating repairs and ensuring the office environment remains conducive

Social Media Management

• Create, schedule, and manage content across the company's social media platforms
• Develop engaging posts, captions, and campaigns aligned with company messaging and objectives