Admin Lead

We are looking for a qualified candidate to fill this position. Role Summary

• The Admin Lead oversees the organization’s administrative infrastructure, ensuring efficient facility management, asset control, vendor coordination, statutory compliance, and security governance across offices, stores, and warehouses.

• The role focuses on providing structured administrative support, cost discipline, and risk control, enabling smooth business operations

Key Responsibilities: Office & Facility Administration:

• Office and store facility management

• Utilities management (electricity, water, internet)

• Office supplies and stationery control

• Furniture, fixtures, and equipment upkeep

• Repairs, maintenance, and AMC coordination

• Office keeping and security services

• Workspace allocation and moves

Asset & Inventory (Non-Trade) Administration:

• Asset tagging and tracking (laptops, POS machines, scanners)

• Asset issuance and returns

• Asset audits and depreciation records

• Maintenance of IT and non-IT assets

• Disposal and replacement coordination

Vendor & Service Provider Administration:

• Onboarding admin/service vendors

• Contract negotiation and renewals

• Managing service-level agreements (SLAs)

• Vendor performance tracking

• Payment coordination with Finance

• Managing multiple vendors across stores and warehouses

Documentation & Records Management:

• Document filing (physical and digital)

• Policy and SOP documentation

• Employee admin records (non-HR)- IDs, Business cards, biometrics, asset issuance)

• Contract storage and retrieval

• Admin approvals and correspondence

• Record retention and archival

Travel & Transport Administration:

• Travel bookings (air, hotel, local transport)

• Travel policy enforcement

• Vehicle C Fleet management (company cars, delivery vehicles – admin side)

• Fuel, toll, and maintenance records

• Driver coordination and documentation

• Insurance and permits for vehicles

Compliance & Statutory Administration:

• Trade licenses and renewals

• Shop C establishment compliance (Renewals, Records C registers, entry C Exit, etc.)

• Warehouse and fire safety compliance

• Local municipal permissions

• Insurance policies (property, assets, vehicles)

• Coordination with legal and government authorities

Retail &...