Admin Assistant at Spectrum Books Limited

Job Summary

An exciting opportunity has arisen for a motivated professional to join Spectrum Books Limited as an Administrative Assistant. In this role, you will serve as the point of contact for all employees, providing comprehensive administrative support to the Admin Manager. You will be responsible for ensuring smooth day-to-day administrative operations and maintaining a conducive company environment overall.

Principal Duties and Responsibilities

• Assist Admin Manager in implementing corporate compliance policies and executing administrative functions as required
• Manage facilities to ensure functional and comfortable office settings
• Oversee fleet management operations
• Ensure all company assets are functioning, well-maintained, and properly kept
• Maintain a hygienic work environment
• Distribute and file correspondence appropriately (letters, emails, packages)
• Schedule in-house and external events
• Create, update, and maintain records for all assets including vehicles, air conditioning units, and furniture
• Monitor and maintain office equipment and inventory supplies; order replacement supplies as needed
• Perform all duties with a business-oriented mindset
• Execute any other tasks assigned by the Admin Manager

Key Performance Indicators

• Optimal functioning of office space
• Optimal functioning and proper record-keeping of all company assets
• Highly organized, efficient, and process-oriented operations
• Organized and clean inner and outer office premises
• Accurate expense budget preparations and adaptations
• Revenue growth achieved through cost reductions and vendor management
• Easy retrieval and documentation systems
• All government and statutory documentation relating to assets kept valid and current

Requirements

• OND (Ordinary National Diploma) qualification
• 2–3 years of work experience

Salary

₦100,000 – ₦120,000 monthly