Admin and Travel Assistant at mDoc Healthcare

About the Role

We are seeking a qualified professional to manage corporate travel operations, coordinate workshops and events, and support administrative functions for our organization in Lagos, Nigeria.

Key Responsibilities

Corporate Travel Management

• Develop, implement, and maintain corporate travel policies in collaboration with HR, Finance, and Team Leads
• Arrange and book all travel for employees, including incoming staff visits to headquarters and outgoing staff travel for meetings, conferences, and field visits
• Ensure all travel aligns with budgetary constraints and policy guidelines
• Manage relationships with travel agencies, airlines, hotels, and car rental services to negotiate the best rates and ensure cost-efficient travel solutions
• Oversee corporate hotel agreements and ensure that preferred accommodations are available for employees at discounted rates

Workshop & Visit Coordination

• Plan and organize all workshops, meetings, and site visits, ensuring seamless logistics and scheduling
• Prepare agendas, itineraries, and schedules for staff, partners, and stakeholders attending workshops or site visits
• Coordinate all venue bookings, including meeting rooms, conference spaces, and any necessary catering services
• Handle travel-related reimbursements and expense tracking in coordination with Finance

Team Meetups & Internal Events

• Ensure that all teams in cities where there are two or more staff members meet once a month for team-building and collaboration
• Work with teams to ensure these meetups happen regularly and within budget
• Book event spaces or restaurants as needed and manage related expenses

Policy Development & Compliance

• Review and update travel policies and procedures to ensure compliance with company goals and cost-effectiveness
• Collaborate with HR and Finance to revise policies as needed based on industry trends and company needs
• Monitor travel spend and identify opportunities for cost savings without compromising employee safety or convenience

Qualifications & Requirements

• Bachelor's degree in Business Administration or related field