Account Officer II at Chateau Royal Real Estate Limited

Job Purpose

The Account Officer reports to the Head of Admin/Finance and is responsible for supporting the financial operations of the organisation by maintaining accurate records, preparing reports, reconciling accounts, and ensuring compliance with financial regulations.

The role provides critical support in budgeting, cash flow management, and financial reporting to aid effective decision-making.

Key Responsibilities

Financial Record Keeping & Reporting

• Prepare, record, and reconcile financial transactions in line with accounting standards
• Maintain accurate records of income, expenses, and bank reconciliations
• Assist in preparing monthly, quarterly, and annual financial reports
• Support statutory filings (taxes, pensions, PAYE, VAT, WHT, etc.) and ensure compliance

Accounts Payable & Receivable

• Process invoices, purchase orders, and payment vouchers
• Monitor outstanding receivables and follow up for timely payments
• Ensure prompt and accurate vendor and supplier payments
• Manage petty cash and reimbursements in line with company policy

Budgeting & Cash Flow Management

• Assist in preparing annual budgets and forecasts
• Monitor actual spend against budget and report variances
• Track cash flow and ensure funds availability for operations
• Liaise with banks to ensure smooth execution of financial transactions

Audit & Compliance

• Support both internal and external audit processes
• Ensure all accounting records and reports meet audit and compliance standards
• Maintain confidentiality of financial data and company records

Key Performance Indicators

• Accuracy and timeliness of financial reporting
• Percentage of successful and timely reconciliations completed
• Compliance level with tax and statutory obligations
• Accuracy in payment processing and vendor satisfaction
• Efficiency in budget monitoring and variance reporting