Academic Secretariat

Position Summary

The Academic Secretariat serves as the backbone of administrative support for the Bachelor of Science in Applied Mathematics & Business and the graduate program in Mathematics & Decision. This role ensures the smooth operation of academic activities, providing essential organizational and clerical assistance to faculty, staff, and students while maintaining accurate records and fostering a professional academic environment.

Key Responsibilities

Administrative Support

• Provide clerical and organizational support to academic leadership, faculty, and program staff
• Coordinate meetings, events, and academic schedules, including preparation of agendas and minutes
• Serve as the point of contact for internal and external inquiries related to academic programs

Academic Records Management

• Maintain and update student records, course files, and faculty documentation
• Ensure confidentiality and accuracy of records in compliance with institutional policies
• Prepare reports, transcripts, and other academic documents as needed

Coordination and Communication

• Act as a liaison between students, faculty, and administrative departments
• Communicate important deadlines, policies, and announcements to stakeholders
• Assist in the organization of academic events, such as seminars, workshops, and conferences

Course and Exam Administration

• Coordinate course scheduling, classroom assignments, and faculty workload distribution
• Assist in the preparation and distribution of exam materials and manage grading submissions
• Monitor the timely delivery of course evaluations and feedback

Policy Compliance

• Ensure adherence to institutional and accreditation policies and procedures
• Maintain up-to-date knowledge of academic regulations and communicate changes effectively

Resource Management

• Oversee inventory and procurement of office supplies and materials for academic use
• Manage access to academic resources, such as syllabi, course materials, and program guides

Key Competencies

Professional competencies to be detailed by the employer.