Transparency & Compliance Intern- Nairobi

Position Overview

The Transparency & Compliance Intern will support the Compliance Department in ensuring adherence to internal policies, donor regulations, and best practices. This role offers hands-on experience in compliance and audit processes, including documentation maintenance, risk assessments, and audit preparation.

Key Responsibilities

Compliance: FLAT Internal Procedures and Documentation

• Assist in ensuring adherence to FLAT (Finance, Logistics, Administration, and Transparency) internal procedures
• Participate in the compliance review process and ensure documentation complies with ACTED's procedures through the following tools:
  • FLA02: Report on a monthly basis any non-compliance and propose action plans and areas for improvement as necessary
  • FLA05: Review of invoices and quotes
• Check and ensure the completeness of FLAT files on Archive 2.0

External Audit Preparation and Follow-Up

• Assist in reviewing support documents to prepare for external audits
• Help identify potential risks in documentation and liaise with the Senior Transparency & Compliance Officer to address them
• Support the implementation of audit recommendations and maintain an organized archive of audit documents

Internal Audit Assistance

• Participate in spot checks and internal audits
• Help prepare audit Terms of Reference and audit checklists as requested
• Assist in drafting internal audit reports and following up on recommendations

Documentation and Reporting

• Assist in maintaining and organizing compliance documentation, including FLAT folders and partner files
• Help prepare and update the monthly Compliance Report (MCR)
• Support tracking of audit recommendations and their implementation

Implementing Partners

• At the request of the Senior Transparency and Compliance Officer, support in undertaking due diligence for new and existing implementing partners