Senior Executive Coordinator at Greenpeace

About the Role

The Senior Executive Coordinator serves as a trusted advisor and right hand to the Executive Director (ED), enabling them to focus on organizational leadership, strategy, and external engagement. This role is based in Nairobi, Kenya.

Executive Support & Strategic Coordination

• Manage and prioritize the ED's complex calendar, travel, and meeting schedule, ensuring alignment with strategic priorities
• Coordinate with departments via the Communications Director to prepare the ED for internal and external engagements, including briefings, dossiers, talking points, speeches, and presentations
• Track follow-ups and decisions from ED and Senior Management Team (SMT) meetings to ensure timely implementation
• Anticipate needs, flag risks, and proactively propose solutions to support the ED's effectiveness

Office of the Executive Director Operations

• Oversee the day-to-day functioning of the EDO, including workflow, planning, and coordination with departments
• Develop and maintain systems and processes to enhance information flow, documentation, and data management
• Ensure quality control of documents, correspondence, and communications that originate from the EDO
• Coordinate cross-organizational priorities, special initiatives, and time-sensitive assignments

Senior Management Team Support

• Serve as the primary coordinator for SMT operations, including agendas, minutes, action logs, and decision logs
• Support information sharing and collaboration across leadership units
• Support preparation for retreats, annual planning, SLT retreats, EDO meetings, and GLT meetings
• Ensure the ED is equipped with the information needed to guide decisions, support, and evaluate SMT performance

Governance & Board Liaison

• Support the ED in preparing for Board meetings, including meeting packs, logistics, briefings, and follow-ups
• Liaise with the Governance Coordinator on Board matters and ensure timely communication on governance issues
• Support the Governance Coordinator in maintaining archives of Board decisions and ensuring compliance with governance policies