Human Resources Administrative Assistant at Power Governors Limited

About the Role

We invite applications from suitably qualified candidates for the position of Human Resources Administrative Assistant at Power Governors Limited in Nairobi, Kenya.

Operational Responsibilities

• Assist in scheduling interviews and liaising with candidates
• Prepare onboarding materials and facilitate orientation for new hires
• Update HR databases and personnel records
• Handle document filing including contracts, leave forms, and performance reports
• Collect and verify attendance and leave records
• Assist in addressing payroll and benefits-related inquiries
• Assist in organizing employee engagement activities
• Address minor employee concerns and escalate complex issues when necessary
• Organize training sessions and workshops
• Maintain training records and compile feedback
• Manage office supplies, equipment maintenance, and vendor coordination
• Schedule meetings, manage calendars, and handle correspondence
• Support audits by preparing required documentation
• Ensure proper documentation of compliance-related processes
• Collect and compile HR data for reporting purposes
• Assist in generating reports on recruitment, attendance, and employee satisfaction
• Generate invoices and follow up with the accounts department for guidance
• Perform data entry of telematics into the accounting software
• Perform any other duties as assigned

Key Result Areas

The jobholder will be accountable for the following areas:

• Seamless hiring and onboarding process
• Accurate and up-to-date employee information
• Timely and accurate payroll processing
• Fostering a positive work environment and supporting conflict resolution
• Facilitating learning opportunities and tracking employee progress
• Efficient day-to-day office operations
• Maintaining organizational compliance with legal and policy requirements
• Providing accurate information for decision-making
• Well-maintained and efficient office environment
• Smooth internal communication and coordination

Knowledge and Skills Required

• Diploma in Human Resource Management