HR & Administration Assistant at Center for Strategy and Management Ltd

About the Role

The HR & Administration Assistant supports both the People & Culture function and day-to-day administrative operations. This is a key support role requiring discretion, initiative, and strong communication skills. You will ensure accuracy in HR processes, smooth office management, compliance with internal policies and labour laws, and effective coordination across teams.

People Operations (HR Support)

• Support recruitment processes including job posting, candidate shortlisting, interview scheduling, and communication
• Coordinate new hire onboarding (accounts setup, workspace preparation, orientation schedule)
• Maintain accurate and updated digital HR files and employee records
• Track attendance, leave balances, and staff movement
• Prepare monthly inputs for payroll processing (leave, overtime, deductions, benefits)
• Assist in implementing HR policies, culture initiatives, and company values
• Support execution of staff welfare initiatives (celebrations, wellness sessions, team activities)
• Draft HR correspondence such as contracts, offer letters, NDAs, warning letters, and exit documents
• Handle day-to-day employee queries confidentially and escalate where appropriate
• Promote a positive, inclusive, and supportive workplace culture

Office & Administration Support

• Manage office supplies, stationery, utilities, and ensure optimal workspace functionality
• Coordinate internal meetings, calendars, room bookings, and company-wide events
• Support logistics for staff travel, accommodation, reimbursements, and transport coordination
• Maintain vendor relationships and ensure timely invoice processing and reconciliations
• Manage petty cash, receipts collection, and basic finance administrative support
• Coordinate IT support requests and track office equipment and assets
• Maintain digital-first filing and documentation systems
• Support resolution of office facility issues (power, internet, repairs)