Financial Administrator at Ruben Centre

Position Overview

The Financial Administrator plays a vital role in ensuring the financial integrity, transparency, and accountability of Ruben Centre. Reporting to the Head of Operations and Finance, the role is responsible for maintaining accurate financial records, ensuring compliance with the organisation's finance manual and statutory requirements, and supporting effective financial management across all programs and departments.

The position requires strong technical accounting skills, demonstrated integrity, and a commitment to transparent financial and procurement practices within a busy and complex community-based organisation.

Key Responsibilities

Financial Management and Reporting

• Maintain accurate and up-to-date accounting records in accordance with the organisation's finance manual and accepted accounting standards
• Prepare monthly, quarterly, and annual financial reports and statements for management and donors
• Support the preparation and monitoring of project and organisational budgets
• Reconcile bank accounts, petty cash, and other financial transactions in a timely manner
• Support both internal and external audit processes and ensure implementation of audit recommendations
• Ensure all financial data is accurately captured and managed through Xero accounting software

Procurement and Compliance

• Work with teams to ensure transparent and accountable procurement processes in line with the organisation's finance manual
• Ensure all procurement activities are properly documented, authorised, and meet value-for-money principles
• Verify supplier invoices and payment requests for accuracy and compliance with contracts and budgets
• Monitor adherence to financial policies, donor requirements, and statutory regulations

Donor and Project Support

• Assist in the preparation of donor budgets and financial reports, ensuring accuracy and compliance with donor requirements