Administrative Assistant/Personal Assistant – 2 Positions at Globalhunt Associates

About the Role

This is a key administrative and support position for a highly organized, proactive, and dependable professional who will work closely with the Partners. The role ensures smooth operations of the Partners' offices by managing schedules, coordinating meetings, preparing documentation, and ensuring timely follow-up on assigned tasks.

Key Responsibilities

• Manage the Partner diary, including scheduling, meeting coordination, and appointment confirmations
• Prepare meeting agendas, take minutes, and track action items to ensure timely follow-up
• Organize files, maintain records, and ensure all documentation is up to date and easily accessible by maintaining physical and electronic filing systems
• Support in monitoring, recording, and reviewing meeting resolutions, ensuring compliance and follow-through across teams
• Prepare basic legal documents, materials, and correspondence, and follow Partner matters to completion
• Conduct basic legal research to support the Partner and legal team
• Manage internal and external communication on behalf of the Partners
• Liaise with clients, advocates, court officials, and departmental teams as required
• Ensure timely circulation of information, reminders, and updates to relevant parties
• Coordinate logistical aspects for the Partner and office team, such as accommodation, travel, and transfers at various points and destinations
• Update work CRM, prepare, and report work progress during weekly meetings

Qualifications & Experience

• Degree in Business Administration or related field
• At least 3 years' working experience in a legal or professional services setup
• Strong organizational and administrative skills
• Ability to manage multiple tasks with accuracy and professionalism
• Experience in handling legal documentation
• Excellent verbal and written communication skills
• Excellent interpersonal skills
• High level of confidentiality, integrity, and discretion
• Attention to detail