(Administration Associate – HR) Junior Level Management at Kapa Oil

About the Position

This position offers a great opportunity for career growth. You will provide administrative support in a busy office environment, ensuring smooth operations, efficient documentation, and basic HR assistance as needed.

Key Responsibilities

• Manage day-to-day administrative operations, including filing, record-keeping, and maintaining office systems and databases
• Draft departmental correspondence and prepare reports, memos, and other administrative documents
• Prepare meeting agendas, minutes, and follow-ups
• Coordinate departmental and company meetings, including scheduling meetings and events
• Handle staff medical claims, ticketing, and travel arrangements for staff and directors
• Assist with basic HR functions such as onboarding, leave tracking, and maintaining employee records
• Support the induction process by preparing onboarding materials and coordinating with relevant departments
• Organize factory tours in liaison with heads of department and relevant departments
• Handle logistics such as bookings, transport, and visitor coordination
• Track and follow up on pending tasks and departmental matters
• Support senior staff with ad hoc tasks to ensure smooth office operations
• Perform any other duties assigned by management from time to time

Required Qualifications

• Degree in Human Resources, Business Administration, or related field
• 1–5 years of administrative experience in a busy office environment
• Minimal HR experience required

Required Skills & Competencies

• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Attention to detail and accuracy in documentation and reporting
• Ability to work independently and under pressure

Reporting Structure

Reports to: Head of HR & Admin