Time & Attendance Assistant at Sheer Logic

About the Role

We are seeking a competent and tech-savvy Time & Attendance Assistant to oversee the administration of our client's employee clocking system and ensure accurate tracking of attendance, overtime, public holidays and leave. The ideal candidate will have an IT or Statistics background, preferably within hospitality, manufacturing or a similar fast-paced environment. This role plays a key part in ensuring data accuracy, compliance and smooth integration of attendance records into payroll processing.

Key Responsibilities

• Monitor daily clock-ins and clock-outs, verifying accuracy and following up on any missing or incorrect entries
• Troubleshoot clocking issues, escalating technical problems to IT when necessary
• Regularly audit attendance data to ensure accuracy, integrity and completeness
• Ensure accurate recording and validation of attendance, overtime and public holidays in line with company policy
• Generate and submit daily, weekly and monthly reports as requested
• Coordinate and maintain leave records (annual, sick, compassionate, maternity/paternity, etc.) in the system
• Verify that all leave applications are properly authorized by line managers and supervisors and accurately recorded
• Collaborate with the payroll team to ensure seamless data transfer from the time and attendance system to payroll
• Address employee queries on attendance, leave and payroll inputs related to time and attendance while maintaining confidentiality of payroll-related matters
• Train new employees on the use of the time clocking system and related HR processes
• Support internal and external HR audits related to time and attendance data
• Maintain secure and organized attendance and leave records, both electronic and physical
• Perform additional duties as assigned

Qualifications and Skills

• Diploma or Bachelor's degree in IT, Business Administration, or related field
• 1–2 years of relevant experience
• Strong IT skills and proficiency with digital systems
• Excellent attention to detail and data management capabilities
• Strong communication and interpersonal skills
• Ability to work independently and collaborate across departments
• Knowledge of payroll processes and HR systems is advantageous

Location

Nairobi, Kenya