Stores & Inventory Assistant- Hotel- Amboseli

Role Objective

We are seeking a detail-oriented Stores & Inventory Assistant for a lodge in Amboseli. The role involves overseeing inventory control and ensuring efficient management of stock including food and beverage supplies, guest amenities, cleaning materials, and maintenance items.

Core Duties and Responsibilities

• Receive and verify all deliveries from suppliers, confirming that quantities and quality match the Local Purchase Order (LPO) and Delivery Note
• Check perishable goods (vegetables, meats, dairy) for freshness and ensure non-perishables are within their expiry dates
• Issue items to various departments (Kitchen, Housekeeping, Bar, Maintenance) only upon receipt of an authorized requisition form
• Maintain up-to-date digital or manual records (Bin Cards) for all stock movements
• Prepare weekly and monthly reports on stock consumption, slow-moving items, and potential shortages for the Lodge Manager or Accountant
• Arrange the store using the FIFO (First-In, First-Out) method to minimize waste and spoilage
• Monitor stock levels and initiate purchase requisitions when items reach minimum order levels
• Coordinate with suppliers or local vendors to manage deliveries and arrange returns for damaged or incorrect goods
• Ensure all storage areas (dry store, cold rooms, freezers) are kept clean, ventilated, and pest-free according to Kenyan public health standards
• Safeguard the store against unauthorized access and pilferage; ensure the store remains locked when not in use
• Perform other assigned reasonable duties as required

Job Specifications and Qualifications

• At least 2 years of experience as a storekeeper, preferably in a 4-star or 5-star hotel or lodge environment
• Proficiency in MS Excel
• Experience with hospitality POS/Inventory software (e.g., Micros, Materials Control, or SunSystems)
• Diploma in Purchasing