Store Administrator at Strathmore Business School

Job Purpose

The Store Administrator is responsible for ensuring the efficient, accurate, and secure management of institutional stores by overseeing the receipt, storage, issuance, and record-keeping of inventory and supplies in compliance with institutional policies and procurement procedures.

Main Duties and Responsibilities

Inventory Management

• Receive, inspect, and verify goods delivered to the store
• Maintain accurate and up-to-date stock records using manual and electronic systems
• Conduct regular stock counts and reconcile physical stock with records

Store Operations

• Ensure proper storage and labeling of items to facilitate easy retrieval and minimize damage or spoilage
• Monitor stock levels and generate replenishment requests based on reorder levels
• Issue items to departments as per approved requisitions and maintain proper documentation

Compliance and Documentation

• Ensure all store activities comply with institutional procurement and inventory policies
• Maintain complete and accurate records of all transactions including delivery notes, store ledgers, and requisition forms
• Prepare regular reports on stock status, discrepancies, and usage patterns

Coordination and Communication

• Liaise with the procurement department to ensure timely replenishment and delivery of goods
• Communicate with internal departments to understand and plan for supply needs
• Assist in audit processes by providing relevant records and documentation

Required Qualifications

• Bachelor's degree in Procurement, Supply Chain Management, Business Administration, or a related field
• Minimum of 2 years' relevant experience

Key Competencies and Skills

• Good listening and communication skills
• Excellent interpersonal skills
• Collaboration and teamwork
• Strong organizational skills