Records Management Officers

Position Overview

An established company is recruiting for a Records Management Officer position in Nairobi, Kenya. This is a one-year renewable contract role reporting to the Business Support Manager.

The Records Officer will be responsible for guiding Management in the setting up and automation of the records/registry function, ensuring the effective and appropriate management of the Sacco's records from their inception through to their eventual disposition. The successful candidate will provide access to accurate records for operational and strategic purposes while ensuring that legal obligations are met.

Key Responsibilities

• Ensure safe custody of all Sacco documents
• Create and maintain databases for control and retrieval of documents
• Ensure and guide on proper handling of all Sacco documents
• Ensure proper storage, custody, and preservation of archives
• Guide in the preparation of a Records Management Policy in line with applicable laws
• Attend to document-related queries
• Provide input in the preparation of Sacco forms
• Implement systems to ensure control of document movement
• Prepare, scan, reassemble, and index documents ready for filing
• Guide on the number of records created and stored, and identify which records are to be preserved or disposed for evidential, statutory, fiscal, research, and historical purposes
• Locate and isolate outdated or unnecessary records ready for disposition or transfer to the archive according to Records Management policy guidelines
• Modify and streamline filing systems by appending identification numbers or codes to the filing index
• Place materials into storage locations such as file cabinets, boxes, bins, or drawers according to classification and identification
• Perform general Registry duties including photocopying, attending to registry-related enquiries, and ensuring the safety and security of the registry
• Carry out other duties as directed