Records and Archives Officer

Role Purpose

The Records and Archives Officer will be responsible for managing, organizing, and safeguarding organizational records and ensuring that a functional document management system is in place for the society's documents in compliance with the society registry policies and data protection policies and regulations.

Key Responsibilities

• Classify, store, retrieve, and archive records (physical and electronic)
• Ensure that information in hard copy matches system records in compliance with KYC policies
• Update customer files and verify that information is correct and up to date
• Undertake retrieval of all records on a request basis
• Maintain efficient registry in line with the society's policies and data protection requirements
• Ensure accurate records of file movement within the society
• Spearhead the upgrade and maintenance of electronic registry systems
• Implement efficient systems for archiving documents
• Support departments with records-related queries
• Ensure compliance with records retention policies and applicable laws
• Oversee secure disposal of records
• Prepare monthly reports on the society's records management
• Complete any other tasks as delegated

Required Qualifications

Education:

• Diploma in Business, Records Management, Information Management, or Library Science
• A degree in the above fields is an added advantage

Experience:

• At least one (1) year of working experience
• Experience in records or information management (preferred)

Required Attributes and Skills

• Knowledge of records management systems and retention schedules
• Good communication and interpersonal skills
• Strong analytical and organizational skills
• Attention to detail and commitment to confidentiality
• Integrity and results-oriented approach