Project Coordinator- Administration & Communication at Strathmore Business School

A reputable organization seeks a dedicated individual for this role. JOB PURPOSE:

• The job holder is responsible for providing high-quality administrative, coordination, and communication support to the Project Manager and the wider program team.

• The role ensures the smooth functioning of program operations, manages all internal and external communication, supports documentation and correspondence, and maintains organized

• administrative systems that enable efficient delivery of the multi-year program.

MAIN DUTIES AND RESPONSIBILITIES: Administrative Coordination & Program Support

• Manage daily administrative operations of the program, ensuring efficient office and workflow management.

• Support the Project Manager by coordinating schedules, meetings, calendars, and action trackers.

• Prepare meeting documentation, take minutes, and follow up on action points.

• Maintain organized filing systems (digital and physical) for program documents, contracts, reports, and correspondence.

• Coordinate logistics for workshops, training sessions, travel, events, and donor engagements.

• Assist with procurement processes by preparing requisitions, quotations, and vendor documentation.

• Support budget monitoring by tracking administrative expenses and ensuring timely documentation.

Communication & Correspondence

• Serve as the central communication point for the program, coordinating all incoming and outgoing correspondence

• Draft, edit, and format internal memos, letters, briefs, emails, and announcements.

• Support the preparation of external communication materials (partner updates, invitations, newsletters, donor briefs, presentations).

• Maintain professional and timely communication with stakeholders, departments, vendors, and implementing partners.

• Coordinate information flow between Pillar Coordinators, PMO, and external partners.

• Manage program branding, templates, and communication standards to ensure consistency.

Documentation & Reporting Support

• Assist with assembling reports, including collecting updates from team members and consolidating inputs.

• Manage documentation of events, workshops, learning sessions, and program activities.

• Maintain accurate records of correspondence, decisions, and approvals for audit and reporting purposes.

• Support the team with data collation, content drafting, and formatting.

Social Media & Digital Communications Management

• Manage the program’s social media presence (LinkedIn, X/Twitter, Facebook, Instagram or institutional platforms).

• Draft and schedule posts highlighting key milestones, e...