Procurement Officer at All Saints' Cathedral

About the Role

All Saints' Cathedral invites applications from suitably qualified candidates for the position of Procurement Officer based in Nairobi, Kenya.

Key Responsibilities

• Implement annual procurement plans in accordance with the strategic plan and approved budgets
• Place and follow up on allocated orders for local procurement in adherence with procurement policies and procedures
• Implement and ensure compliance with procurement policies and procedures; conduct regular reviews of processes and advise on policy and process improvements
• Engage end users, receive requisitions, identify sources of supplies, and make recommendations for competitive sourcing
• Prepare tender documents and coordinate with relevant stakeholders for opening and evaluation; participate in tender evaluation as Secretary of the Committee
• Undertake research into best practice contract management and adopt approved practices in the contract management process
• Collaborate with suppliers to ensure timely delivery of ordered materials and products; resolve supplier issues
• Follow up with stakeholders to ensure timely delivery and that deliverables are received as per order and contracts
• Conduct contractual monitoring to provide assurance of service delivery in line with strategy and contract agreements; report on compliance and delivery performance
• Raise, issue, and file Local Purchase Orders (LPOs)
• Review purchase orders for accuracy, completeness, and clarity; verify product information, shipping information, cost, and delivery dates before obtaining authorization to place orders
• Maintain a record management system including supplier databases, contracts, orders, shipping documents, usage records, and correspondences
• Conduct regular supplier rating and evaluation; maintain and update the supplier list
• Coordinate procurement committee meetings and execute decisions from meetings
• Perform any other duties as assigned by the Finance Manager or delegatee