Operations Coordinator at Mitsumi Distribution

About the Role

This position offers a great opportunity for career growth in operations and vendor coordination.

Key Responsibilities

• Communicate professionally with vendors and project managers through email and phone, following up on orders, documentation, and delivery timelines to ensure smooth processing
• Book and update vendor orders accurately in accounting or ERP software
• Track order status from booking to invoicing and ensure timely updates in the system
• Handle invoice-related entries and ensure all supporting documents are properly recorded
• Maintain accurate and up-to-date order and vendor data within the system
• Prepare weekly vendor reports every Monday in the required vendor format
• Use Microsoft Excel (VLOOKUP, pivot tables, and data formatting) for preparing and analyzing reports
• Share reports with vendors and internal stakeholders on time
• Manage pre-alerts received from vendors and route them to the appropriate branches
• Coordinate with logistics and branch teams for shipment updates and follow-ups
• Work remotely during emergencies for urgent order processing or routing requirements

Required Qualifications

• Bachelor's degree in Commerce, Business Administration, or Supply Chain Management
• 1–3 years of experience in operations, logistics, or vendor coordination
• Proficiency in Microsoft Excel (VLOOKUP, pivot tables, and data analysis)
• Strong written and verbal communication skills
• Detail-oriented and organized with ability to manage multiple priorities

Preferred Qualifications

• Familiarity with accounting or ERP systems
• Access to a laptop for remote work during emergencies