Office Administrator at ITEC Engineering Limited

About the Role

This is a full-time, on-site position based in Nairobi County, Kenya. As Office Administrator at ITEC Engineering Limited, you will perform a range of administrative and organizational tasks to facilitate smooth day-to-day office operations. This position offers a great opportunity for career growth.

Key Responsibilities

• Coordinate day-to-day office administration, documentation, filing, and correspondence
• Support implementation and maintenance of the ISO 9001 Quality Management System, including records control and compliance activities
• Coordinate HR administration, including recruitment support, onboarding, leave and personnel records management
• Provide support in payroll preparation and accounting functions, including monthly statutory filings (NSSF, NHIF, PAYE)
• Assist in bidding processes
• Facilitate procurement activities such as preparing LPOs, obtaining quotations, managing supplier documentation, and tracking deliveries
• Ensure smooth office operations including logistics, supplies management, and coordination with internal and external stakeholders

Minimum Qualifications

• Diploma in Business Administration, Office Management, or an equivalent discipline from a reputable institution
• At least 5 years of relevant experience in office administration within a corporate or project-based environment
• Working knowledge of ISO 9001:2015 Quality Management Systems
• Experience in payroll processing, bookkeeping, and management of statutory deductions
• Experience in HR management and procurement processes
• Experience in tender preparation for large donor-funded projects

Required Skills

• Proficiency in MS Office (Word, Excel, Outlook) and office productivity tools
• Strong organisational, communication, and interpersonal skills
• Attention to detail and problem-solving skills