Logistics Officer at Concern Worldwide

Main Duties and Responsibilities

Logistics Support & Stores Management

• Ensure efficient and timely operations support for programme implementation
• Submit monthly Stock Reconciliation and Transport Reports
• Maintain an updated inventory register for Turkana office
• Plan staff movement, schedule vehicle servicing, maintenance and repairs
• Ensure that Turkana Fixed Asset Register is kept up to date

Vehicle Rental Management

• Submit Supplies Requests to Nairobi for vehicle hire, adhering to procurement timelines and supported by movement plans
• Inspect vehicles, where possible, before they are engaged
• Ensure all approved Purchase Orders (POs) are issued to respective suppliers for all vehicle hires and ensure proper tracking of PO utilization to eliminate over expenditure
• Follow up with suppliers for timely submission of invoices and log sheets, and review for accuracy and completeness
• Update PO tracker for vehicle hires

Administration Management

• Liaise with landlord for proper running and maintenance of office premises and timely submission of rent invoices
• Organize transport and accommodation for visitors to Turkana
• Ensure adequate supply and proper utilization of office consumables
• Assist with document reproduction (photocopying, scanning) and sending programme support documents to Nairobi via courier
• Schedule repairs and maintenance for equipment and generator as needed
• Manage health and safety procedures for all offices, including replenishment of first aid kits and servicing of fire extinguishers
• Ensure all paperwork filing is complete, accurate, up to date and in correct order

Procurement & Distribution Management

• Manage procurements carried out in Lodwar (stationery, water supply, office consumables, etc.)
• Process Supplies Requests (SRs), ensuring they are authorized correctly by budget holders and in adherence with procurement procedures