Legal Administrative Assistant at Emerge Egress Consulting

Role Objective

A full-service medium-sized law firm with diverse practice areas including litigation, real estate, corporate, and estates is seeking an efficient and organized individual to join their administration team.

Core Duties and Responsibilities

• Ensure day-to-day office activities run smoothly and efficiently
• Maintain proper records in accordance with firm processes
• Maintain daily staff attendance registers
• Keep the office library register current and up to date
• Receive and respond to calls, managing a busy switchboard
• Liaise with advocates and their personal assistants in a timely manner, conveying relevant emails and calls
• Scan all incoming documents as required
• Ensure timely dispatch of documents and follow up on invoices and payments
• Prepare and write vouchers
• Supervise office cleaning, hygiene, and sanitation standards
• Organize and schedule appointments and meetings, coordinating meetings for partners and staff members in a proactive and efficient manner
• Oversee operational and administrative tasks to ensure optimal office functioning
• Prepare briefs, minutes, and reports for meetings in a timely manner
• Handle reception and corporate communication via multiple channels (calls, emails, online platforms) according to established protocols
• Manage mail, phone calls, and other corporate communication tools appropriately
• Perform secretarial duties including typing and drafting for staff members as required
• Prepare petty cash and administrative budgets; follow up on resource utilization reports
• Ensure timely payment of partner and firm subscriptions and bills
• Coordinate logistical aspects for partners and the office