Human Resources Administrative Assistant at Power Governors Limited

About the Role

We invite applications from suitably qualified candidates to join our team as a Human Resources Administrative Assistant.

Operational Responsibilities

• Assist in scheduling interviews and liaising with candidates
• Prepare onboarding materials and facilitate orientation for new hires
• Update HR databases and maintain personnel records
• Handle document filing including contracts, leave forms, and performance reports
• Collect and verify attendance and leave records
• Assist in addressing payroll or benefits-related inquiries
• Assist in organizing employee engagement activities
• Address minor employee concerns and escalate complex issues when necessary
• Organize training sessions and workshops
• Maintain training records and compile feedback
• Manage office supplies, equipment maintenance, and vendor coordination
• Schedule meetings, manage calendars, and handle correspondence
• Support audits by preparing required documentation
• Ensure proper documentation of compliance-related processes
• Collect and compile HR data for reporting purposes
• Assist in generating reports on recruitment, attendance, and employee satisfaction
• Generate invoices and coordinate with the accounts department
• Perform data entry of telematics into the accounting software
• Perform any other duties as assigned

Key Result Areas

• Seamless hiring and onboarding processes
• Accurate and up-to-date employee information
• Timely and accurate payroll processing
• Foster a positive work environment and support conflict resolution
• Facilitate learning opportunities and track employee progress
• Efficient day-to-day office operations
• Maintain organizational compliance with legal and policy requirements
• Provide accurate information for decision-making
• Well-maintained and efficient office environment
• Smooth internal communication and coordination

Required Qualifications

• Diploma in Human Resource Management