Finance and HR Administrator at Software Dynamics

About the Role

An established company is recruiting for a Finance and HR Administrator to support the accurate and timely management of financial records and human resources administration. This is a dual-function role that ensures compliance and smooth operations across both departments.

Finance Administration (60%)

Accounts Payable & Receivable

• Process and reconcile invoices and vendor payments, ensuring accurate coding within the General Ledger
• Generate and send client invoices and track all outstanding receivables, including debt collection follow-up
• Manage and reconcile company credit card statements and employee expense reports

Payroll Support

• Assist in the preparation and processing of monthly payroll, ensuring accuracy in salary calculations, statutory deductions (PAYE, NSSF, NHIF), and other benefits
• Maintain and update employee payroll and benefits records

Reporting & Compliance

• Perform bank reconciliations and assist with month-end and year-end close processes
• Assist the CFO in preparing preliminary financial reports, budgets, and forecasts
• Ensure compliance with local Kenyan financial regulations (KRA requirements) and internal company policies

Human Resources Administration (40%)

Recruitment & Onboarding

• Coordinate interview scheduling and communicate professionally with candidates
• Maintain the Applicant Tracking System (ATS)
• Prepare new hire contracts and complete onboarding paperwork
• Manage the setup of employee files

Employee Records & Compliance

• Maintain accurate, confidential, and up-to-date employee records (digital and physical files)
• Assist with the administration of employee benefits programs and annual leave tracking
• Ensure adherence to all relevant Kenyan labor laws and company HR policies

General HR Support

• Act as the first point of contact for routine internal HR matters

Location

Nairobi, Kenya