Finance and Administration Officer at Kenya GOLF Union

Job Purpose

The Kenya Golf Union is seeking a Finance and Administration Officer who will be responsible for managing the financial operations and administrative functions of the Kenya Golf Union (KGU). The role ensures sound financial management, compliance with statutory requirements, effective budgeting, and smooth office operations to support the Union's strategic and operational goals.

Key Responsibilities

Financial Management

• Provide accurate financial information and analysis to the Finance Committee
• Support Heads of Departments in developing annual budgets and consolidate them for Board approval
• Monitor budget performance and ensure effective expenditure control
• Prepare cash flow forecasts, monthly management accounts, and annual financial statements
• Liaise with external and government auditors, ensuring timely submission of required reports
• Process and review invoices, vouchers, LPOs, and expense reports for completeness and accuracy
• Maintain proper documentation and filing of all accounting transactions for audit readiness
• Manage collections, receivables, and credit control to optimize cash flow
• Oversee payments to suppliers, ensuring adherence to contractual terms and timely settlement
• Prepare and process monthly payroll and ensure timely remittance of statutory deductions (PAYE, NHIF, NSSF, VAT, Withholding Tax, etc.)
• Ensure compliance with financial and regulatory standards, including IFAS and other legal requirements
• Manage KGU's banking operations and perform monthly bank reconciliations
• Develop and implement improved accounting systems, policies, and procedures to enhance efficiency and transparency
• Maintain confidentiality of all financial information

Administrative Management

• Oversee day-to-day office operations and ensure a well-organized, efficient, and professional environment
• Maintain filing systems for easy document retrieval and organization