Finance and Admin Archiving Intern- Nairobi

Position Overview

The Finance & Admin Archiving Intern will support both the Finance and Human Resources Departments by assisting with financial record-keeping, administrative processes, and HR documentation. This role offers practical exposure to finance operations, HR record management, and office administration, contributing to efficient operations, accurate documentation, and audit readiness.

Finance Documents Archiving

Support the Finance Department in ensuring all financial records are accurately organized, digitized, and stored in line with organizational policies and regulatory requirements.

• Collect, sort, and organize physical and electronic finance documents such as invoices, receipts, payment vouchers, bank statements, contracts, and journals
• Scan and digitize hardcopy finance records, ensuring clear, complete, and legible electronic copies
• Name, index, and file documents systematically according to established finance archiving standards and folder structures
• Upload archived documents to approved digital storage systems (e.g., SharePoint, shared drives, or document management systems)

Filing and Record Keeping

Support the efficient filing and organization of finance records to ensure easy access, accuracy, and compliance with internal and external requirements.

• File finance documents systematically in both physical and electronic formats in line with established filing structures and standards
• Classify documents correctly by type, date, department, reference number, and financial period
• Maintain well-organized physical files, folders, and cabinets to allow easy retrieval of records when required
• Update electronic filing systems and shared drives with correctly named and indexed documents
• Ensure consistency between physical files and corresponding digital records