Executive Assistant-GS Office at Football Kenya Federation

About the Position

An exciting opportunity has arisen for a motivated professional to provide comprehensive support to the General Secretariat of Football Kenya Federation.

Key Responsibilities

• Provide comprehensive secretarial support to the General Secretariat by drafting, reviewing, and managing correspondences, preparing official documents, taking accurate minutes of meetings, and ensuring proper filing and record management
• Manage and organize the General Secretary's calendars, appointments, and coordinate meetings
• Arrange all necessary travel logistics, including booking flights, accommodations, creating itineraries, coordinating transportation, and processing visas with support from other divisions
• Handle confidential and sensitive information with discretion
• Serve as the focal point for internal and external communication related to the General Secretary and facilitate effective information flow between divisions and stakeholders
• Prepare and submit monthly expense reports
• Supervise and support the Administrative Officer within the GS Office
• Collaborate closely with the Guest Management Team to ensure proper coordination of visits and events
• Continuously develop and improve the structure and functioning of the GS Administration Office by implementing streamlined procedures to enhance efficiency, coordination, and service delivery
• Assist with and coordinate special projects and ad-hoc requests from the General Secretary
• Follow up on projects and tasks assigned by the General Secretary to various divisions, monitor progress, and ensure timely execution of deliverables
• Ensure smooth operations by proactively anticipating the General Secretary's needs
• Contribute to the professional image and effective functioning of the GS Office

Required Qualifications

• Bachelor's degree in Business Administration, Management, or equivalent
• Minimum of 10 years' proven experience in executive or senior administrative support, preferably in an international or sports organization

Preferred Qualifications

• Additional studies in Football (e.g., FIFA Masters or similar programs)