Commercial Clerk at HR Fleek

About the Role

An exciting opportunity has arisen for a motivated professional to join our team in a Commercial Clerk position. You will play a crucial role in managing entity registrations, maintaining compliance, and supporting our commercial practice.

Key Responsibilities

Entity Registration

• Prepare and file applications for incorporation of companies, registration of business names, partnerships, and societies
• Handle trademark registration processes, including searches, filing, and follow-up with relevant authorities
• Maintain updated knowledge of requirements under the Companies Act, Business Names Act, and Intellectual Property laws

Documentation & Compliance

• Draft, review, and submit statutory forms and supporting documents to regulatory bodies (e.g., Registrar of Companies, Registrar of Societies, Kenya Industrial Property Institute)
• Ensure compliance with timelines and statutory obligations for renewals, filings of returns, and amendments
• Maintain accurate records of registrations, certificates, and correspondence

Client & Stakeholder Engagement

• Liaise with clients to collect necessary documentation and provide updates on registration progress
• Coordinate with government offices and regulatory agencies to resolve queries or issues
• Provide guidance to clients and the team on procedural requirements and timelines

Administrative Support

• Maintain a database of registered entities and trademarks for easy retrieval and reporting
• Assist in preparing periodic compliance reports for internal and client use
• Support senior advocates and associates in commercial practice matters as required
• Train the team on changes in relevant registries and processes
• Provide and publish internally regular updates and changes in registration procedures and requirements across various land registries

Qualifications & Requirements

• Diploma or Bachelor's degree in Business Administration, Law, or related field
• At least 4 years' experience in company secretarial work, commercial registration, or legal clerical duties in a busy law firm
• Strong knowledge of statutory registration processes

Location

Nairobi, Kenya