Assistant Property Officer at Jubilee Insurance

Role Purpose

The role holder is responsible for overseeing and managing the day-to-day operations of Jubilee-owned buildings. The position ensures that buildings are well-maintained, safe, and meet the needs of occupants. The role holder plays a crucial role in ensuring efficient facility operation, creating a positive environment for tenants and occupants, while maintaining compliance with established policies and procedures.

Main Responsibilities

Operational Management

• Coordinate and oversee building maintenance activities, including repairs, renovations, and preventive maintenance programs
• Ensure that building infrastructure, systems, and equipment are properly maintained and comply with safety regulations
• Supervise and participate in preventive maintenance of building components including floors, walls, ceilings, doors, windows, locks, fixtures, and furniture
• Manage and supervise cleaning, security, waste management, and other facility-related services
• Ensure the building remains clean, secure, and well-maintained at all times

Tenant and Staff Relations

• Serve as the primary point of contact for tenants or occupants regarding facility-related issues and concerns
• Address tenant complaints, resolve conflicts, and maintain positive relationships with all stakeholders
• Ensure a safe working environment throughout the facility for all employees
• Monitor employee productivity and provide suggestions for improved service and productivity

Technical and Administrative Duties

• Assess maintenance and repair needs for all mechanical systems and equipment
• Perform light maintenance tasks as required
• Evaluate and supervise building staff, assign work tasks, and train new employees
• Manage community areas within the building property and prepare them for scheduled events