Administrative Assistant/Personal Assistant – 2 Positions at Globalhunt Associates

Position Overview

This is a key administrative and support role for a highly organized, proactive, and dependable candidate. You will work closely with Partners to ensure the smooth running of their offices by managing schedules, coordinating meetings, preparing documentation, and ensuring timely follow-up on assigned tasks.

Key Responsibilities

• Manage Partner diaries, including scheduling, meeting coordination, and appointment confirmations
• Prepare meeting agendas, take minutes, and track action items to ensure timely follow-up
• Organize files and maintain records, ensuring all documentation is up to date and easily accessible through physical and electronic filing systems
• Support monitoring, recording, and reviewing of meeting resolutions to ensure compliance and follow-through across teams
• Prepare basic legal documents, materials, and correspondence, and follow Partner matters to completion
• Conduct basic legal research to support the Partners and legal team
• Manage internal and external communication on behalf of the Partners
• Liaise with clients, advocates, court officials, and departmental teams as required
• Ensure timely circulation of information, reminders, and updates to relevant parties
• Coordinate logistical aspects such as accommodation, travel, and transfers for the Partner and office team
• Update work CRM and prepare progress reports for weekly meetings

Qualifications & Experience

• Degree in Business Administration or related field
• At least 3 years' working experience in a legal or professional services setup
• Experience in handling legal documentation

Required Skills

• Strong organizational and administrative skills
• Ability to manage multiple tasks with accuracy and professionalism
• Excellent verbal and written communication skills
• Excellent interpersonal skills
• High level of confidentiality, integrity, and discretion
• Attention to detail